The Campus Label: Safeguarding Policy

THE CAMPUS LABEL LTD · company number 15722078 · 71-75 Shelton Street, London WC2H 9JQ

Version 1. Adopted by the directors on 4 November 2026. Next review: November 2027, or sooner if the law, our activities or an incident make it necessary. This policy is reviewed at least once a year.

1. Why we have this policy

The Campus Label works with young people, most aged 18 to 25 and some aged 16 and 17, on releases, filmed sessions, live events, socials, masterclasses and work experience. Some of the people we work with may be adults at risk. Everyone who takes part in our activities has the right to be safe, respected and listened to, whatever their age, disability, gender, gender identity, race, religion or belief, sexual orientation or background.

This policy sets out how we keep children (anyone under 18) and adults at risk safe, and what everyone working for us must do. It applies to our directors, founders, label managers, campus champions, mentors, freelancers and volunteers, and to anyone else acting on the label's behalf (together, "our people"). Whenever we bring members into a venue, studio or session, our policies and procedures govern, whoever owns the space.

It follows the Children Act 1989 and 2004, the Care Act 2014, Working Together to Safeguard Children, and the Data Protection Act 2018 and UK GDPR.

2. Designated Safeguarding Lead

Our Designated Safeguarding Lead (DSL) has overall responsibility for safeguarding at The Campus Label.

• Designated Safeguarding Lead: Graham Stanley, Co-founder, graham@thecampuslabel.com
• Deputy Designated Safeguarding Lead: Iain S Bruce, Founder and Director, iain@thecampuslabel.com, 07929 466152

The DSL:

• receives and records every concern, incident and allegation;
• decides on next steps, including referral to the local authority children's or adult social care team, the police or the Local Authority Designated Officer (LADO);
• makes sure our people are trained and know this policy;
• keeps safeguarding records secure and confidential;
• reviews this policy every year and after any serious incident.

If the DSL is unavailable, contact the Deputy. If the concern is about the DSL, contact the Deputy or another director.

3. Safer recruitment

Before anyone works with young people on our behalf:

• the role is checked for eligibility for a Disclosure and Barring Service (DBS) check. Label managers, mentors, campus champions, founders who attend sessions, and anyone who may supervise under-18s have an enhanced DBS check. Our insurance also requires DBS certification to be obtained and recorded for our people;
• DBS checks are renewed every three years, or we check status annually through the DBS Update Service where the person is registered;
• we confirm identity and right to work, take at least one reference, and talk with the person about their suitability for work with young people;
• new people sign our code of conduct (section 7) and complete safeguarding induction before their first session;
• records of checks are held securely by the DSL.

Nobody whose check is outstanding works unsupervised with under-18s.

4. Training and support

• Induction: everyone who works with young people completes safeguarding training as part of their induction, before they first work with members.
• Refresher: everyone repeats safeguarding training at least once a year.
• DSL and Deputy: complete advanced designated safeguarding lead training, refreshed at least every two years.
• Support and supervision: label managers meet a founder monthly. Safeguarding is a standing item, and nobody is left to handle a serious concern alone. Anyone affected by a safeguarding matter can ask the DSL for support.

5. Reporting concerns, incidents and allegations

If a young person is in immediate danger

Call 999, then tell the DSL as soon as it is safe to do so.

If someone tells you something, or you are worried

• Stay calm and listen. Let them speak in their own words and do not ask leading questions.
• Do not promise to keep it secret. Explain that you may need to share it to keep them or others safe.
• Reassure them that they were right to tell you.
• Write down what was said and seen as soon as possible, in the person's own words, with the date, time and place, and sign it.
• Tell the DSL the same day, by phone first and then in writing. If you cannot reach the DSL, tell the Deputy.
• Do not investigate yourself, and do not confront anyone who may be responsible.

What the DSL does next

The DSL records the concern. They decide, the same day where possible, whether to:

• refer to the local authority children's social care team (under-18s) or adult social care team (adults at risk) for the area where the young person lives, or to the police;
• seek advice from the NSPCC helpline (0808 800 5000);
• monitor and support within the label, with a written plan.

The DSL tells the person who raised the concern what has happened, where appropriate. Our people do not normally contact social care themselves. The DSL does this.

Allegations against our people

Any concern about the behaviour of a founder, label manager, mentor, freelancer or volunteer towards a young person goes straight to the DSL, or to the Deputy or another director if it concerns the DSL. Where an under-18 is involved, the DSL contacts the LADO within one working day. The person concerned may be suspended from contact with young people while it is looked into. This is a neutral act, not a finding. Where someone is dismissed or removed for harming, or posing a risk to, a young person, we refer them to the DBS as the law requires.

Whistleblowing

Anyone can raise a concern about safeguarding practice at the label without fear of blame, directly with a director. If they feel it has not been dealt with, they can contact the NSPCC Whistleblowing Advice Line (0800 028 0285).

Records

Safeguarding records are factual, signed and dated. They are kept separately from other records, are accessible only to the DSL and Deputy, and are kept in line with data protection law.

6. How we run activities safely

• A founder, label manager or campus champion is present and responsible at every Campus Label activity.
• Where under-18s attend, at least two adults are present, and no adult is alone with an under-18 out of sight of others.
• Under-18s attending evening events in licensed venues have agreed arrival and departure arrangements and parental or carer consent where needed. The venue is told in advance, and we never supply or serve alcohol.
• Venues must hold public liability insurance of at least £1,000,000 and share their risk assessment. Every event has a risk assessment.
• Photography and filming of members needs their consent, and parental consent for under-18s. Personal details are never published alongside images.

7. Code of conduct for our people

Our people must:

• treat every young person with respect and fairness;
• keep relationships professional: no romantic or sexual relationships with members under 18, and no relationship with any member that involves an abuse of trust;
• communicate with members only through official label channels (the Campus Label app, label email accounts and official group channels), never through personal social media or private messaging;
• never give alcohol or drugs to under-18s, or work under the influence;
• report any concern, about anyone, to the DSL.

8. Online safety

Our app and official channels are the only places where we communicate with members about label business. Members' personal data is held in line with our Privacy Policy and App Privacy Notice. We act on any report of online bullying, harassment or inappropriate contact under section 5.

9. Related documents

Health and Safety Policy; Diversity and Inclusion Policy; Privacy Policy; App Privacy Notice; risk assessments for Campus Socials, live events and filmed Campus Sessions, and masterclasses; employers' and public liability insurance (Victor Insurance, policy NKT-CL00045862026).

Signed for THE CAMPUS LABEL LTD

Iain S Bruce, Director
Date: 4 November 2026